Bulletins and Information
Teronda West Homeowner's Association is responsible for our community water system and for maintenance of common areas and community-owned roads and trails. We have a volunteer Board of Directors for the TWCCA HOA and a dedicated community groundskeeper.
HOA management is provided through Whidbey Association Management (aka Windermere Real Estate Center-Isle, Inc. - Association Management).
If you are an owner, you can access your account portal via myportal.whidbeyassociationmanagement.com.
TWCCA Public Documents
Teronda West Country Club Association Public Documents are available to download via the button. OWNERS: Private Documents are available through your HOA management online portal (not publicly available).
HOA Management Transition to Windermere Association Management 9/1/25
Our transition to Windermere Association Management is now in effect!
If you are an owner, you should have received a welcome letter to your email address on file, with instructions to access your new online portal for all HOA-related business, options on how to pay, etc.
(You may notice the portal looks very similar to our previous portal, as both companies use the same Vantaca platform. However, you do need to set up and access your new account.)
If you did not receive your welcome packet, please reach out to them via the info on our Contact page, or send an email to hoasupport (at) windermere.com.
Letter to all TWCCA Owners 8/1/25
Dear fellow TWCCA member owners,
As some of you have heard, we will be making a shift in HOA management companies from The Management Trust to Windermere Association Management, effective September 1. After agreeing to part ways with TMT by mutual decision, the volunteers of the Association board met extensively with other management companies, and concluded that Windermere would be the best choice moving forward.
An introduction and more details will be coming from Windermere next week. But for now, we'll highlight two positives from this change:
Your billing will soon be integrated for both HOA dues and water. This is something that numerous iterations of this board have long been pursuing, as dealing with billing directly from NW Natural Water has been a frustrating challenge for so many of us.
A more hands-on tailored management experience, with local expertise and understanding. While Windermere is a large company, the Association Management arm we'll be working with is based on-island in Oak Harbor. They are truly local, with an understanding of local issues facing HOAs on the island and island-specific challenges, as opposed to other management companies based on the mainland or in other states.
While the transition will surely have some bumps, it is our hope that ultimately this shift will prove to be the best for our community. Thank you for your patience as we all work through this process. Current and upcoming changes to Washington State laws governing Homeowner Associations are broad and complex, and It is necessary that we continue with professional management.
As mentioned, Windermere will be contacting homeowners shortly with details on the transition.
Regards,
Your TWCCA HOA Board Volunteers
TWCCA Board Meeting Schedule for 2025 (12/2/24)
HOA board meetings for 2025 are preliminarily scheduled as follows. Notifications, adjustments, and location/Zoom links will be sent by The Management Trust to your contact info on file. Agenda items must be submitted a minimum of two weeks in advance of a meeting.
HOA Board Meetings - all times 6:30pm
- Wednesday January 8
- Wednesday March 12
- Wednesday May 14
- Wednesday July 9 - BUDGET MEETING
- August TBD - SPECIAL BUDGET RATIFICATION MEETING (date/time to be announced) This meeting is postponed for greater community discussion before Annual Meeting
- Wednesday September 10 Rescheduled to TUESDAY September 16
- Monday 9/29 - SECOND BUDGET MEETING - Budget Ratification vote from membership to follow at Annual Meeting
TWCCA Annual Meeting 12pm
- Saturday November 1
TWCCA Annual Meeting this Saturday 11/2/24
Check your communications from The Management Trust for details!
TWCCA Board nominations - join us! 10/5/24
Community engagement is crucial to keeping our neighborhood running, and serving on the HOA board is the most directly functional and impactful way to do so. Please consider joining the board for this coming term - download the nomination form via the button at left, and return to The Management Trust.
HOA Board Meeting Wednesday 9/11/24
The next board meeting is coming up - you can attend in person or remotely. Be on the lookout for details in your inbox from The Management Trust.
HOA Board Meetings move to Wednesdays (8/14/24)
The standard night for board meetings is shifting from Fridays to Wednesdays, still every other month. Info before each meeting will be disseminated by our management company, so make sure your contact info is up to date with them.
Summer Picnic 2024 cancellation (7/30/24)
Unfortunately, due to unforeseen circumstances the Summer Picnic scheduled for 8/3/24 has had to be canceled for the time being. We are hoping to reschedule for a later date; if you are interested in volunteering please contact us!
New HOA management! (6/1/24)
We’re thrilled to announce that the all-volunteer HOA board of TWCCA is now being supported by a valuable new partnership: HOA management is now provided through The Management Trust. If you are an owner, you can access your account via my.managementtrust.com.
TO SUBMIT A BULLETIN (6/1/24)
Have an announcement you’d like posted to this bulletin/info page? Email it with “Bulletin” in the subject line to:
terondawestwebmaster (at) gmail (dot) com